Privacy Policy

1. Scope and Applicability

This Privacy Policy applies to all information collected through the SmallFootprintSimulator.com website (the "Site") operated by USA Entertainment Ventures, LLC ("Company," "we," "us," or "our"), a Service-Disabled Veteran-Owned Small Business registered in the State of Colorado. It governs interactions by all visitors, including prospective clients, federal agency personnel, contractors, educational institutions, healthcare organizations, and military personnel accessing the Site in a professional or institutional capacity.

This Policy does not govern information practices of third-party websites linked from the Site, nor does it apply to data collected through separate written contracts, government acquisition agreements, or offline interactions.

2. Information We Collect

2.1 Information You Provide Voluntarily

We collect personal information only when you affirmatively provide it, including but not limited to:

• Name, title, and organizational affiliation when completing a contact or inquiry form
• Official email address and phone number submitted for communications
• Agency, branch, institution, or employer name and mailing address
• Federal business identifiers (such as UEI, CAGE code, or contract vehicle numbers) voluntarily submitted in connection with acquisition inquiries
• Content of messages, requests for proposals, or technical inquiries submitted via the Site
• Resume or professional background information submitted through career or internship forms

2.2 Information Collected Automatically

Standard web server operations and analytics services may automatically collect certain non-personally identifiable technical data, including:

• Internet Protocol (IP) address (anonymized where technically feasible)
• Browser type, version, and operating system
• Referring URL and exit page
• Date, time, and duration of visit
• Pages viewed and navigation path through the Site
• Device type and screen resolution

This technical data is used solely to improve site performance, diagnose errors, and understand aggregate usage patterns. It is not linked to identifiable individuals absent a specific legal obligation.

2.3 Cookies and Similar Technologies

The Site uses cookies and similar tracking technologies as described in our Cookie Policy. Essential cookies necessary for basic site functionality are deployed by default. Analytics cookies may be used to assess aggregate site performance. No advertising cookies, behavioral tracking pixels, or cross-site marketing trackers are deployed. Please review our full Cookie Policy for details and opt-out instructions.

3. How We Use Information

Information collected through this Site is used exclusively for the following purposes:

• Responding to Inquiries: To contact you regarding product demonstrations, acquisition questions, partnership opportunities, or information requests you have submitted
• Business Development: To evaluate potential contractual relationships, procurement opportunities, and institutional partnerships
• Site Operations: To maintain, improve, and secure the technical performance of the Site
• Legal and Compliance: To fulfill obligations under applicable law, respond to lawful government requests, and protect the legal rights and interests of the Company
• Career and Internship Processing: To evaluate applications submitted through the Site's workforce recruitment channels

We do not use personal information for automated decision-making, profiling, or to build consumer behavioral profiles. We do not sell, rent, lease, or trade personal information to any third party for commercial purposes.

4. Legal Bases for Processing

Where applicable under state or federal privacy frameworks, we process personal information on the following legal bases:

• Consent: Where you have voluntarily provided information or opted in to communications
• Legitimate Interests: To respond to business inquiries, maintain Site security, and conduct lawful B2B outreach related to your professional role
• Legal Obligation: To comply with applicable federal, state, or local law, including obligations under federal contracting regulations
• Contract Performance: To fulfill obligations arising from a written agreement between the Company and your organization

5. Sharing and Disclosure of Information

We do not disclose personal information except in the following limited circumstances:

• Service Providers: Trusted technology vendors operating on our behalf under binding data processing agreements, including web hosting, email delivery, and analytics providers. These vendors are contractually prohibited from using data for their own purposes.
• Legal Requirements: When disclosure is required by law, court order, subpoena, or valid governmental request, including lawful requests under federal acquisition or investigative authority
• Business Transfers: In connection with a merger, acquisition, reorganization, or sale of substantially all Company assets, subject to the successor entity assuming the obligations of this Policy
• Protection of Rights: When disclosure is necessary to prevent fraud, enforce our agreements, or protect the safety, rights, or property of the Company, its personnel, or the public

Under no circumstances does the Company sell, rent, or license personal information to data brokers, marketing platforms, or unaffiliated commercial third parties.

6. Federal Government Users

This Site may be accessed by personnel of federal agencies, military branches, and other government entities. Such access does not constitute a waiver of sovereign immunity, nor does it create a procurement relationship absent a duly executed contract or agreement. Information submitted through this Site by federal personnel is treated with the same protections applicable to all users and is not disclosed to unauthorized parties.

The Company is a registered federal contractor with UEI M6DNXYHVF7P7 and CAGE Code 8NSN3. Procurement inquiries are directed to Company representatives and handled through appropriate acquisition channels.

7. Data Retention

We retain personal information for the period reasonably necessary to fulfill the purposes described in this Policy, unless a longer retention period is required by law or legitimate business necessity. General retention guidelines are as follows:

• Contact and inquiry submissions: up to three (3) years from last interaction, unless extended by an active contractual relationship
• Analytics and technical data: up to twenty-four (24) months in aggregate, anonymized form
• Career and internship applications: up to one (1) year from submission unless advanced to an active hiring process
• Records subject to federal contracting requirements: as required by applicable Federal Acquisition Regulation (FAR) provisions and agency-specific record retention schedules

Upon expiration of the applicable retention period, information is securely deleted or anonymized in a manner that renders it non-recoverable.

8. Data Security

The Company implements commercially reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, disclosure, alteration, or destruction. These measures include encrypted data transmission (TLS/SSL), access controls, and periodic security assessments.

No method of electronic transmission or storage is completely secure. While we employ industry-standard protections, we cannot guarantee absolute security. In the event of a data breach that triggers notification obligations under applicable law, affected parties will be notified in accordance with applicable state and federal requirements.

9. Your Privacy Rights

Depending on your jurisdiction, you may have the following rights with respect to your personal information:

• Right to Know: Request disclosure of the categories and specific pieces of personal information we have collected about you
• Right to Access: Request a copy of personal information we hold about you
• Right to Correction: Request correction of inaccurate personal information
• Right to Deletion: Request deletion of personal information, subject to applicable legal obligations and legitimate business requirements
• Right to Opt-Out: Opt out of any future communications from the Company
• Right to Non-Discrimination: Exercise your privacy rights without receiving discriminatory treatment

To exercise any of these rights, submit a written request to the contact address below. We will respond within forty-five (45) days of receipt, or as otherwise required by applicable law. Identity verification may be required prior to processing your request.

10. California Residents (CCPA/CPRA)

If you are a California resident, the California Consumer Privacy Act, as amended by the California Privacy Rights Act, provides you with specific rights regarding your personal information. The Company does not sell or share personal information as defined under California law. We do not collect sensitive personal information beyond what is described in this Policy, and we do not use sensitive personal information for purposes beyond those required for legitimate operational use. For CCPA requests, use the contact information provided below and indicate your California residency.

11. Children's Privacy

This Site is directed exclusively at business and institutional users acting in a professional capacity. We do not knowingly collect personal information from individuals under the age of 18. If we become aware that a minor has submitted personal information through this Site, we will delete such information promptly. If you believe a minor has submitted information, contact us immediately.

12. Third-Party Links

The Site may contain links to external websites operated by third parties, including government portals, procurement platforms, partner organizations, and media properties. The Company does not control, endorse, or assume responsibility for the privacy practices of such third-party sites. Access to external sites is at your own risk, and we encourage you to review the privacy policies of any site you visit.

13. No Attorney-Client or Advisory Relationship

Access to or use of this Site does not create an attorney-client, professional, financial, or advisory relationship between you and USA Entertainment Ventures, LLC. Information available on this Site is provided for general informational and business development purposes only.

14. Changes to This Policy

We reserve the right to modify this Privacy Policy at any time. Material changes will be reflected by an updated "Last Updated" date at the top of this page. Continued use of the Site following the posting of changes constitutes acceptance of the revised Policy. We encourage you to review this Policy periodically to remain informed of our current practices.

15. Governing Law

This Privacy Policy shall be governed by and construed in accordance with the laws of the State of Colorado, without regard to its conflict of law provisions, and applicable federal law.